Maplewood Senior Living hiring Payroll Specialist in Westport, CT | LinkedIn (2024)

Essential Functions:

• Process weekly and bi- weekly multi-site payroll, including validation of employee changes, garnishments, benefit elections, taxes and submission of positive pay to all Maplewood Senior Living and Inspir associates.
• Generate and review of payroll reports to ensure accuracy and completeness of payroll, earnings statement and deductions; identifies and resolves discrepancies
• Ensure compliance with federal, state, and local payroll regulations, including withholding taxes, garnishments, and other deductions.
• Review and verify timekeeping records and work with department managers to resolve discrepancies.
• Review and processing of wage garnishments, tax and direct deposit forms changes
• Issue paychecks or pay cards for termination and resignation in accordance with state specific requirements, ensuring compliance and timeliness of payment due
• Act as a liaison between company and federal, state, and local tax agencies
• Calculate and remit payroll taxes, including Social Security, Medicare, unemployment, and other payroll-related taxes.
• Reconcile payroll tax liabilities and ensure proper reporting on W-2s, 1099s, and other tax documents.
• Stay updated on changes in payroll tax regulations and implement necessary adjustments in payroll processing.
• Communicate changes in payroll policies and tax regulations to employees as needed.
• Prepare all monthly, quarterly and annual year-end tax and payroll reports
• Reconcile payroll accounts in the General Ledger, identifying and resolving discrepancies between payroll records and GL balances.
• Assist in the month-end and year-end close processes by providing payroll data and reports.
• Collaborate with the accounting team to ensure that payroll expenses are accurately reflected in financial statements.
• Generate detailed payroll reports for management and finance, including variance analysis and trend reporting.
• Keep current on payroll system functionality and wage and hour laws
• Assists with payroll support projects such as annual audits, unemployment claims inquiries and employee data requests (such as Employment Verifications)
• Administer all aspects of the 401K Plan (including but not limited to enrollment, transmittal of all 401K contributions, distributions, compliance, audit, and HCE testing)
• Assists with the completion of 5500’s for all benefit plans (medical, dental, vision, life/LTD and 401K)
• Communicate proactively with communities, Human Resources, Accounting to review cross-departmental impact of reconciled data and make suggestions for process improvements that lead to best-practice operations
• Creating and assisting with the training of team members as needed
• Assist with various projects as needed
• Ensure adequate coverage of payroll functions for time off and or holiday coverage

Requirements

• Bachelor's degree in Bachelor’s degree in accounting, Business Administration, Human Resources, or related field required
• 3-5 plus years of hands-on experience with payroll processing, time keeping and HRIS software; preferably UltiPro or Kronos payroll software
• Strong analytical, problem solving and customer service skills
• Ability to work with sensitive data and maintain confidentiality
• Excellent organization and time management skills
• Self-motivated and ability to work well within a fast-paced environment
• Solid Excel skills
• Ability to work with minimal supervision